Schools Records UK

Description of Business Function

The functions performed by both Schools and Early Years Provision.

Basis of Retention and Disposition

Comprehensive guidance is provided for public sector schools within the Records Management Toolkit for Schools and other resources. Please see the Retention Rules section below.

Retention Rules Per Record Type

General Guidance

Comprehensive guidance is provided for public sector schools within the Records Management Toolkit for Schools, which can be found at http://www.irms.org.uk/resources/information-guides/199-rm-toolkit-for-school

Please also see the Retention periods for records document published by The Pre‑school Learning Alliance https://www.pre-school.org.uk/document/101

Please also see the Schools Model Disposal of Records Schedule for Northern Ireland published by the DENI http://www.deni.gov.uk/index/schools-and-infrastructure-2/schools-management/85-disposal-of-school-records.htm

Please also see the General Business category of the wiki.

There is also an Education and Skills section within the Local Government Classification Retention Scheme. Please see http://www.irms.org.uk/resources/lgcrs Please note that IRMS member logon is required to access this resource and that this resource is no longer maintained by IRMS.

There is records retention guidance for English Councils provided by Kent County Council’s Legal Services team in partnership with esd-toolkit. this is structured around the Local government services list and found here http://retention.esd.org.uk/ Please note that subscription is required to access this resource.

There is also an Education and Skills section within the Scottish Council on Archives Scottish Local Authority Retention Schedules for Scottish local authority records, which can be found here http://www.scottisharchives.org.uk/projects/toolsstandards/retentionschedules

Amongst those resources available for Local Government record classification, the IRMS Local Government Classification Scheme (LGCS) is widely used; please see http://www.irms.org.uk/resources/information-guides/198-local-government-classification-scheme-v203

Child Protection

Within the the UK Government Web Archive you can find the Department of Health’s Data Protection Act 1998: guidance to social services http://webarchive.nationalarchives.gov.uk/20130107105354/http://www.dh.gov.uk/en/Publicationsandstatistics/Publications/PublicationsLegislation/DH_4010391 which includes guidance on the retention and destruction of records.

The NSPCC has published Guidance on child protection records retention and storage (England and Wales) http://www.nspcc.org.uk/Inform/trainingandconsultancy/consultancy/helpandadvice/records_retention_and_storage_PDF_wdf52858.pdf

Northern Irelands’ The Department of Health, Social Services and Public Safety has produced “Good Management Good Records”, which is the Department’s advice and guidance on records management. It includes a retention and disposal schedule, prepared in accordance with the Public Records Act (NI) 1923 and the Disposal of Documents Order 1925. This includes a section on Social Care – Children and Adults. Please see http://www.dhsspsni.gov.uk/index/gmgr/gmgr-disposal-schedule.htm

Governors

Management

Pupils

Curriculum

Personnel Records held in Schools

Please also see the Human Resources Records page of this wiki.

Health & Safety

Please also see the Health and Safety Records page of this wiki.

Administrative

Finance

Please also see the Finance and Accounting Records page of this wiki.

Property

Please also see the Estates Management Records and Facilities Management Records pages of this wiki.

Local Authority

Department for Children, Schools and Families

Connexions

School Meals

Family Liaison Officers and Home School Liaison Assistants

Early Years Provision

Please also see the Retention periods for records document published by The Pre‑school Learning Alliance https://www.pre-school.org.uk/document/101

Citations and References

Please also see Accounting records retention and disposal schedule published by The National Archives
http://www.nationalarchives.gov.uk/documents/information-management/sched_accounting.pdf

Please also see Buildings records retention and disposal schedule published by The National Archives
http://www.nationalarchives.gov.uk/documents/information-management/sched_buildings.pdf

Please also see Contractual records retention and disposal schedule published by The National Archives
http://www.nationalarchives.gov.uk/documents/information-management/sched_contractual.pdf

Please also see Employee records retention and disposal schedule published by The National Archives
http://www.nationalarchives.gov.uk/documents/information-management/sched_personnel.pdf

Please also see Internal audit records retention and disposal schedule published by The National Archives
http://www.nationalarchives.gov.uk/documents/information-management/sched_internal_audit.pdf

Please also see Press and public relations records retention and disposal schedule published by The National Archives
http://www.nationalarchives.gov.uk/documents/information-management/sched_press.pdf

Please also see Information management records retention and disposal schedule published by The National Archives
http://www.nationalarchives.gov.uk/documents/information-management/sched_info_management.pdf

Please also see Complaints records retention and disposal schedule published by The National Archives
http://www.nationalarchives.gov.uk/documents/information-management/sched_complaints.pdf

Please also see Projects records retention and disposal schedule published by The National Archives
http://www.nationalarchives.gov.uk/documents/information-management/sched_projects.pdf

Last updated bywebfooted