Local Authority Records UK

Description of Business Function

The function of the services provided by local councils / authorities, including education, transport, planning, public safety, social care, libraries, waste management, trading standards, rubbish collection and recycling, Council Tax collections and housing.

Basis of Retention and Disposition

There have been a number of initiatives to provide retention guidance for local authorities. These are identified within the Retention Rules section below.

Please also see the General Business category of the wiki.

Retention Rules Per Record Type

General Guidance

Comprehensive guidance is available within the Local Government Classification Retention Scheme. Please see http://www.irms.org.uk/resources/lgcrs Please note that IRMS member logon is required to access this resource and that this resource is no longer maintained by IRMS.

There is records retention guidance for English Councils provided by Kent County Council’s Legal Services team in partnership with esd-toolkit. This is structured around the Local government services list and found here http://retention.esd.org.uk/ Please note that subscription is required to access this resource.

There is also the Scottish Council on Archives Scottish Local Authority Retention Schedules for Scottish local authority records, which can be found here http://www.scottisharchives.org.uk/projects/toolsstandards/retentionschedules

Amongst those resources available for Local Government record classification, the IRMS Local Government Classification Scheme (LGCS) is widely used; please see http://www.irms.org.uk/resources/information-guides/198-local-government-classification-scheme-v203

Adult Care Services

Within the the UK Government Web Archive you can find the Department of Health’s Data Protection Act 1998: guidance to social services http://webarchive.nationalarchives.gov.uk/20130107105354/http://www.dh.gov.uk/en/Publicationsandstatistics/Publications/PublicationsLegislation/DH_4010391 which includes guidance on the retention and destruction of records.

Northern Irelands’ The Department of Health, Social Services and Public Safety has produced “Good Management Good Records”, which is the Department’s advice and guidance on records management. It includes a retention and disposal schedule, prepared in accordance with the Public Records Act (NI) 1923 and the Disposal of Documents Order 1925. This includes a section on Social Care – Children and Adults. Please see http://www.dhsspsni.gov.uk/index/gmgr/gmgr-disposal-schedule.htm

Children & Families Care Services

Within the the UK Government Web Archive you can find the Department of Health’s Data Protection Act 1998: guidance to social services http://webarchive.nationalarchives.gov.uk/20130107105354/http://www.dh.gov.uk/en/Publicationsandstatistics/Publications/PublicationsLegislation/DH_4010391 which includes guidance on the retention and destruction of records.

The NSPCC has published Guidance on child protection records retention and storage (England and Wales) http://www.nspcc.org.uk/Inform/trainingandconsultancy/consultancy/helpandadvice/records_retention_and_storage_PDF_wdf52858.pdf

Northern Irelands’ The Department of Health, Social Services and Public Safety has produced “Good Management Good Records”, which is the Department’s advice and guidance on records management. It includes a retention and disposal schedule, prepared in accordance with the Public Records Act (NI) 1923 and the Disposal of Documents Order 1925. This includes a section on Social Care – Children and Adults. Please see http://www.dhsspsni.gov.uk/index/gmgr/gmgr-disposal-schedule.htm

Community Safety and Emergencies

Consumer Affairs

Council Assets

Please also see the Estates Management Records and Facilities Management Records pages of this wiki.

Crematoria and Cemeteries

Democracy

Economic Development

Education and Skills

Comprehensive guidance is provided for public sector schools within the Records Management Toolkit for Schools, which can be found at http://www.irms.org.uk/resources/information-guides/199-rm-toolkit-for-school

Environmental Protection

Finance

Please also see the Finance and Accounting Records page of this wiki.

Health and Safety

Please also see the Health and Safety Records page of this wiki.

Housing

Please also see the Social Housing Records page of this wiki.

Human Resources

Please also see the Human Resources Records page of this wiki.

ICT

Please also see the Information Technology Records page of this wiki.

Information Management

Legal Services

Please also see the Legal Affairs Records page of this wiki.

Leisure & Culture

Management

Planning

Procurement

Please also see the Procurement Records page of this wiki.

Registration & Coroners

Risk Management & Insurance

Please also see the Insurance Records page of this wiki.

Transport

Please also see the Fleet Management Records page of this wiki.

Waste Management

Please also see the Environmental Management Records page of this wiki.

Citations and References

Please also see Accounting records retention and disposal schedule published by The National Archives http://www.nationalarchives.gov.uk/documents/information-management/sched_accounting.pdf

Please also see Buildings records retention and disposal schedule published by The National Archives http://www.nationalarchives.gov.uk/documents/information-management/sched_buildings.pdf

Please also see Contractual records retention and disposal schedule published by The National Archives http://www.nationalarchives.gov.uk/documents/information-management/sched_contractual.pdf

Please also see Employee records retention and disposal schedule published by The National Archives http://www.nationalarchives.gov.uk/documents/information-management/sched_personnel.pdf

Please also see Internal audit records retention and disposal schedule published by The National Archives http://www.nationalarchives.gov.uk/documents/information-management/sched_internal_audit.pdf

Please also see Press and public relations records retention and disposal schedule published by The National Archives http://www.nationalarchives.gov.uk/documents/information-management/sched_press.pdf

Please also see Information management records retention and disposal schedule published by The National Archives http://www.nationalarchives.gov.uk/documents/information-management/sched_info_management.pdf

Please also see Complaints records retention and disposal schedule published by The National Archives http://www.nationalarchives.gov.uk/documents/information-management/sched_complaints.pdf

Please also see Projects records retention and disposal schedule published by The National Archives http://www.nationalarchives.gov.uk/documents/information-management/sched_projects.pdf

Last updated bywebfooted