100 Useful Links for Records Managers
Organisations
- Information and Records Management Society
- The National Archives, the UK government’s official archive, from Domesday Book to websites
- JISC InfoNet
- ARMA’s main web presence
- The Records and Information Management Professionals Australasia
- AIIM is a global community of information professionals
- Institute of Health Records & Information Management
- UK Council for Health Informatics Professions
- The International Federation of Health Information Management Associations (IFHIMA)
- UNESCO Archives Portal
Records Retention
- CIPD guide to the retention of HR records
- HE Business Classification Scheme and Records Retention Schedule
- A free generic retention schedule for UK records, and one for several European countries
- Managing Records Retention and Disposal – invaluable book from one of the leading experts in this field
- Generic records retention schedules for Scottish local authority functions
Standards and Guides
- ARMA’s generally accepted recordkeeping principles
- ISO – the International Organization for Standardization for international records management standards
- BSI for British records management standards
- NAA’s collection of Australian records management resources, including their standards
- Managing RM Rules
- TNA’s definitive guide to information management
- Records Management guidance from the UK National Archives
- Section 46 supporting guidance and implementation guides
- TNA Information Principles resource base and reference collection
- TNA “What to Keep” guidance
- TNA selection and disposition guidance
- TNA transfer guidance
- TNA Guidance on licensing and re-use of information
- All things related to MoReq in general, and MoReq2 in particular
- Why Records Management? by Priscilla Emery
- MoReq2010 downloads and other collateral
- 2011 Report -Legal Requirements for Document Management in Europe
- IG standards for systems and development of guidance for NHS and partner organisations
- Information Governance in NHS Scotland
- Metadata Universe Visualization (not limited to records management)
Digital Preservation
- Digital Continuity guidance from the UK National Archives (including the risk management self-assessment tool)
- A wealth of advice on digital preservation from the Digital Preservation Coalition
- – archived copy (2011) of the PADI : gateway to international digital preservation resources
- Legitimate free copies of ISO 14721, the Open Archives Information System (digital preservation standard) – old and current versions
- Guide to disaster recovery
Toolkits
- The IRMS Records Management Toolkit for Schools
- Mergers and Acquisitions – records integration toolkit
- Museuminfo – Resources to get started in a small (museum) environment including sample policies and procedures as well as training materials
- Guide to outsourcing records management
- JISC’s Impact Calculator
- Edinburg University – excellent examples of policies, procedures and practices
- G3C Toolkit – A range of pan-government guidance on Information Governance, SIRO’s, and the CRAIG Framework
- ESD-Toolkit – A framework of tried and tested tools, guidance and practical examples to support innovation in public service delivery and deliver’better for less’
- Dustin McLemore’s Research Report – the process of building a Records Management System in public agencies
Glossaries and other Link collections
- British Records Association – Glossary of Archival terms.
- InterPARES Terminology database – glossary, PDF version and comprehensive “dictionary”
- Famous, but now outdated US RM resource list created by Alan Zaben
Posters and Graphics:
- AIIM Record Management Posters and graphics (a log-in may be required to download)
- The ICO Think Privacy Poster Campaign
- Google’s Image Library – Search for “Records Management” and then click on the “Image” tab for some great RM images
Legislation and Compliance:
- Guide to risk management
- Useful for advice on HR records – put “Records” in search box
- Latest developments in law including cloud computing and information law
- Access to UK Health Records Act
- UK Data Protection Act
- The Information Commissioners Office – guidance and a range of free resources
- Records Management: NHS Code of Practice
- Acts of Parliament, including Data protection Act and Freedom of Information Act
- The UK Public Records Act
- Section 46 Code of Practice
- The Information Principles for the UK Public Sector
- Government Digital Services guidance on important issues for records and information managers
- A great resource for people starting to look into the issues of cloud storage
- Can I destroy the original documentation once it has been scanned?
- Public Records (Scotland) Act 2011
- The Scottish Information Commissioner’s Office
- – Freedom of Information (Scotland) Act 2002
- s61 Records Management Code of Practice (revised Dec. 2011) under Freedom of Information (Scotland) Act
- Information Compliance training Video
Lists and Blogs
- The RECORDS-MANAGEMENT-UK electronic mailing list archive
- RECMGMT-L List – the electronic mailing list (listserve) from the USA
- The National Archives blog (many subjects covered)
- AIIM ERM ‘expert’ blogs on electronic records management
- James Lappin’s Thinking Records blog
- New South Wales Gov records future proof blog
- “Lest we forget”, register of incidents highlighting the need for good recordkeeping
- Stephen Howard’s Archival Strategies blog
- Helen Hedden on information management taxonomies
- Essays in Information Governance (and more) from Barclay T. Blair
- Synercon’s back-to-basics approach to some fundamental information management challenges
- Managing Records in SharePoint
- Records Management Journal
- The ECM Maturity Model
- Museum-centric records management guides
- Cimtech’s annual guide to Information and Records Management products and services
- A comprehensive overview of Data Management
Useful Non-RM Tools for records managers
- Treesize – A powerful and flexible hard disk space manager for Windows
- Bulk Rename – A powerful Bulk File Rename Utility
- Mailchimp – Create, send, and track email newsletters
- Alfresco – Free collaboration site, with version control
- LinkedIn – A great business networking too – global contacts and several RM, EDRM groups etc
- Doodle – A free way of arranging those inevitable meetings involving busy attendees
- Hightail – a free way of sending files that are too large to fit into an email
- Survey Monkey – the best-known of the free web-based survey tools
- Skype – free international and video conferences
- The Internet Archive/wayback machine – an invaluable though frequently frustrating archive of the entire internet