Chartered Surveyor Records UK

Retention Rules Per Record Type

Within the RICS Service Charge Residential Management Code it states:

4.10 Records You should keep account records to differentiate clearly the money which you hold for different clients. You should keep in written form, or on computer (provided that they can be reproduced in written form) all accounts, books, ledgers and records maintained in respect of all client accounts and all bank or building society statements, for at least six years from the date of the last entry therein.

4.24 You should keep in written form, or on computer (provided that they can be reproduced in written form) all accounts, books, ledgers and records maintained in respect of all client accounts and all bank or building society statements, for at least six years from the date of the last entry therein.

3.19 You should maintain efficient records relating to the building and keep records during the periods of statutory limitation of action. Broadly speaking, court proceedings can be brought up to three years after an incident which injures someone, six years after a breach of contract or of any other obligation which gives another person a legal remedy, and up to twelve years in certain cases involving land. Legal advice may be needed in specific cases about the documents which ought to be retained and the length of time they should be kept, as there are exceptions and qualifications to the time limits set out above.

Please also see the Estate and Lettings Agent Records page of the wiki

Please also see the Estates Management Records page of the wiki

Please also see the Facilities Management Records page of the wiki

Citations and References

RICS Keeping Good Property Records http://www.rics.org/uk/knowledge/more-services/small-business-hub/small-business-property-hub/proberty-in-business/keeping-good-property-records/

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